Executive Assistant at Wingspan Performance

Full job description

POSITION SUMMARY

Wingspan Coaching Corporation is a dynamic and innovative company seeking a highly organized and adaptable Virtual Executive Assistant to support our fast-paced and forward-thinking team. As a full-time member of our remote workforce, you will play a pivotal role in ensuring seamless operations and assisting our executives in their day-to-day responsibilities. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work independently in a fast-paced environment.

RESPONSIBILITIES

• Calendar Management: Efficiently manage and coordinate executive calendars, including scheduling meetings, conference calls, and appointments across different time zones. Proactively handle conflicts and changes to ensure optimized time management.
• Email and Communication: Monitor and prioritize executive emails, respond on their behalf when appropriate, and ensure timely and effective communication with internal and external stakeholders.
• Travel Coordination: Arrange complex travel itineraries, including flights, accommodation, ground transportation, and other logistics. Anticipate and address travel-related challenges to ensure smooth business trips.
• Meeting Support: Prepare meeting agendas, collate necessary documents, and conduct research as required. Take comprehensive meeting minutes and follow up on action items to ensure accountability.
• Task Management: Assist executives in organizing and prioritizing tasks, deadlines, and deliverables. Help with project management and coordinate team efforts to meet goals.
• Data Management: Maintain confidential and sensitive information with utmost discretion. Organize and archive documents, presentations, and reports for easy accessibility.
• Virtual Meeting Support: Facilitate virtual meetings and video conferences, ensuring all participants have the required access and technical support.
• Communication Liaison: Act as a liaison between executives and various teams, departments, and external stakeholders to ensure efficient information flow.
• Execute daily and weekly tasks of scheduling & posting content on multiple social media platforms
• Monitor company social media accounts for messages and requests. Respond on behalf of executives specifically as instructed.
• Special Projects: Collaborate with the executive team on diverse projects, such as events planning, corporate social responsibility initiatives, and process improvements.

REQUIREMENTS:

• Proven Experience: Previous experience as an Executive Assistant or similar role, preferably in a fast-paced and dynamic environment.
• Remote Work Proficiency: Demonstrated ability to work effectively in a virtual environment, utilizing various communication and collaboration tools.
• Organizational Skills: Exceptional organizational skills with a keen eye for detail. Ability to manage multiple tasks and prioritize effectively.
• Communication: Outstanding verbal and written communication skills, including the ability to communicate confidently and professionally with individuals at all levels.
• Proactive Mindset: Strong problem-solving skills and the ability to anticipate needs, proactively address challenges, and identify opportunities for improvement.
• Tech Savviness: Proficiency in using productivity tools such as Microsoft Office Suite, Google Workspace and virtual meeting platforms.
• Confidentiality: Demonstrated ability to handle sensitive and confidential information with the utmost discretion and professionalism.
• Adaptability: A flexible and adaptable approach to work, able to thrive in a dynamic and rapidly changing environment. Willing to learn and apply Wingspan Performance tools to daily job tasks
• Team Player: Strong interpersonal skills with a collaborative and upbeat attitude. Willingness to support and work closely with team members across different functions.
• Time Management: Excellent time management skills, with the ability to routinely meet deadlines and deliver results under pressure.
• Learning mindset: eager and willing to learn new technologies and ways of communicating & working with others.
• Demonstrated ability to plan ahead and anticipate needs.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal, with a high level of professionalism and diplomacy.
• Proficiency in Google tools and MS Office applications
• Ability to handle sensitive information with confidentiality and integrity.
• Strong attention to detail and accuracy in document preparation and data management.
• Excellent problem-solving skills and the ability to make decisions in a fast-paced environment.
• Proactive and self-motivated with a can-do attitude.
• Ability to work independently and collaboratively in a team environment.
• Flexibility and adaptability to changing priorities and business needs.
• *** Open to hiring candidates in the following states: ***
• -Texas
• -Florida
• -Georgia
• -Arizona
• -Tennessee
• -North Carolina
• -Utah
• -Nevada

Job Type: Full-time

Pay: $47,573.00 – $57,292.22 per year

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Professional development assistance

Application Question(s):

• Have you been at your current position for at least 5 years?
• * Open to hiring candidates in the following states:

-Texas
-Florida
-Georgia
-Arizona
-Tennessee
-North Carolina
-Utah
-Nevada *

Experience:

• Executive Assistant: 5 years (Required)

Location:

• Remote (Required)

Shift availability:

• Day Shift (Required)

Work Location: Remote

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