Executive Assistant & PR/Brand Operations Coordinator (Visionary Eye Surgery)

Full job description

Four words that define us: Vision. Precision. Creativity. Momentum.

Visionary Doc isn’t looking for someone who just “keeps a calendar.”
We’re building something bold — a brand, a message, and a medical practice that values excellence with heart.

If you’re the kind of person who brings order to chaos, who turns voice notes into action, who writes beautifully and communicates clearly, who thrives in fast-paced environments and loves supporting a visionary leader — you’ll thrive here.

This role is a hybrid of Executive Assistant, PR Coordinator, and Brand Operations support, designed for someone who wants meaningful responsibility and room to grow.

What You’ll Do

• Manage and prioritize the executive’s inbox with clarity and professionalism
• Draft sharp, polished communication that reflects the Visionary Doc voice
• Turn ideas, voice notes, and scattered information into clear action steps
• Support PR outreach, media coordination, collaborations, and scheduling
• Prepare bios, talking points, headshots, and brand assets for external opportunities
• Organize content ideas, notes, recordings, B‑roll, and digital assets
• Assist with backend logistics for social content and brand communication
• Coordinate meetings and scheduling across CST time zones
• Relay instructions and updates to internal team members (not patient-facing)
• Maintain trackers, deadlines, follow‑ups, and project lists
• Use AI tools (like ChatGPT) to draft documents, summaries, SOPs, and templates
• Keep workflows moving, even when the environment is fast and dynamic

Who You Are

• A strong communicator — warm, intelligent, concise, and adaptable
• Hyper‑organized with a talent for simplifying complexity
• Calm, reliable, and resourceful under pressure
• Comfortable working closely with a high-velocity founder
• Tech‑savvy and excited about using AI tools to increase efficiency
• Self‑directed, fast-moving, and detail‑oriented
• Professional, discreet, and trustworthy
• Available during CST hours with flexibility on weekends when needed
• Bonus: Experience in healthcare or ophthalmology (preferred but not required)

Qualifications

• 2–5+ years as an Executive Assistant, PR Coordinator, Communications Assistant, or similar role
• Excellent writing and communication skills
• Experience managing complex inboxes, calendars, and multi-step workflows
• Ability to stay organized and efficient while managing multiple priorities
• Strong follow‑through — you don’t drop balls
• Comfortable with digital tools, cloud systems, and AI platforms
• Experience in a medical clinic or healthcare environment is preferred
• Ophthalmology experience is a strong plus

Work Schedule & Availability

• Fully remote — no in‑office requirements
• Must work Central Time (CST) business hours
• Must maintain fairly open availability for urgent communication
• Flexibility on weekends when time-sensitive PR or executive tasks arise
• Able to manage autonomy, deadlines, and communication responsiveness

What You Get

• Highly competitive compensation
• A chance to support a founder building a modern, bold medical brand
• A remote role with autonomy, trust, and meaningful responsibility
• A culture that values clarity, kindness, momentum, and excellence
• The opportunity to help shape the future of Visionary Doc and Visionary Eye
• A leadership team that invests in your growth and your potential

If you’re tired of “traditional assistant roles” and want to contribute to something visionary — where innovation, pace, and purpose collide — this is your place.

Apply now and help us build what’s next.

Pay: $21.00 – $25.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: Remote

APPLY HERE