Virtual Assistant Job (Pathways Medical)

Full job description

Job Overview
We are seeking a highly organized and detail-oriented Virtual Assistant to support our team remotely. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various digital tools. This role offers an opportunity to contribute to efficient business operations by handling administrative tasks, customer support, and calendar management. The position is paid and suitable for individuals with prior office or clerical experience who thrive in a fast-paced virtual environment.

Responsibilities

• Manage and respond to multi-line phone systems with professionalism and courtesy, ensuring excellent phone etiquette.
• Handle data entry, filing, and document proofreading to maintain accurate records.
• Assist with calendar management, scheduling appointments, and coordinating meetings using Google Workspace and Microsoft Office tools.
• Provide customer service support through email and chat, addressing inquiries promptly and effectively.
• Perform administrative tasks such as bookkeeping using QuickBooks, invoicing, and basic bookkeeping duties.
• Support front desk functions virtually, including managing client or patient information for medical or dental practices if applicable.
• Organize office workflows, manage emails, and prioritize tasks efficiently to meet deadlines.
• Support personal assistant duties as needed, including task organization and project coordination.

Experience

• Prior office management or administrative experience is preferred.
• Familiarity with QuickBooks, Microsoft Office Suite (Word, Excel, PowerPoint), and Google Workspace is essential.
• Experience with data entry, filing systems, and proofreading enhances effectiveness in this role.
• Customer service background—especially in medical or dental reception—is advantageous.
• Bilingual abilities are a plus but not required.
• Strong organizational skills, time management capabilities, and computer literacy are critical for success.
• Previous experience with phone systems such as multi-line setups or call center environments is desirable. This Virtual Assistant position provides an engaging opportunity for candidates who excel in multitasking within a remote setting while supporting various administrative functions across industries.

Job Types: Full-time, Part-time

Pay: $10.00 – $12.00 per hour

Work Location: Remote

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