Full-Time Executive Virtual Staff at OVATech OPC

Full job description

Rate: $5.50

We are looking for the following specific requirements:

• Minimum 3+ years of proven experience as an Executive Assistant supporting high-level management (preferably in Property Management, Non-Profit, or Healthcare)
• Experienced in building systems, creating SOPs, and managing both business and personal tasks
• Background in project management and coordination
• Strong written and verbal communication skills in English
• Proficient in Google Workspace, Microsoft Suite, Notion, Trello, and AI tools
• Willing to work full-time following the Hawaii Standard Time zone

Your responsibilities will include (but are not limited to):

• Manage and organize the executive’s calendar, emails, and daily priorities
• Handle reminders for deadlines, renewals, and events
• Prepare reports, presentations, contracts, and research documents
• Build and maintain systems in Notion for operations and personal organization
• Track expenses, invoices, and coordinate with accounting
• Maintain and improve SOPs, training materials, and internal documentation
• Act as accountability partner for the client, ensuring deadlines are met and priorities are pushed forward
• Research vendors, properties, and business opportunities as needed

Technical Requirements:

• Main and Back up computer
• Minimum i5 processor
• Main and backup internet
• Minimum 25 Mbps
• Noise-canceling headset
• Webcam

Perks:

• Paid PH holidays after 3 months
• Attendance incentives after 3 months
• Referral bonuses
• Performance appraisal
• Prepaid health and wellness card after 6 months

Job Type: Full-time

Benefits:

• Health insurance

Work Location: Remote

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