adminFull job description
Job Title: Part-Time Personal Assistant / Operations Support (Brighton)
Location: Hybrid (Brighton BN1)
Hours: 10 hours per week
Pay: £15 per hour
Contract: Self-employed (hourly)
Start: ASAP
Job Summary
Are you the organised calm in someone else’s creative storm?
Do you love bringing order, structure, and efficiency to fast-moving environments — and take pride in being the person who keeps everything running smoothly?
Join the founder of Betty & The Brands, a bold concept store in the heart of Brighton championing 40 sustainable, independent brands, artists and makers. This role is about more than admin — it’s hands-on, practical support that enables a neurodivergent founder with ADHD to work at her best, while keeping a busy multi-brand business organised behind the scenes.
This is a high-impact part-time role (10 hours/week) — ideal for someone proactive, detail-driven and confident managing a wide mix of admin, coordination, systems and follow-through.
This role is self-employed and paid hourly.
What You’ll Be Doing
- Founder support + accountability: weekly planning, reminders, time-blocking, prioritising tasks, tracking actions + deadlines
- Inbox + WhatsApp management: drafting replies, flagging urgency, chasing responses, keeping comms moving
- Staff rota coordination: updating rota, handling cover swaps calmly, keeping staff comms clear
- Brand support + contracts: onboarding admin, preparing agreements, keeping records tidy, polite but firm follow-ups
- Sales reports + spreadsheets (core): accurate monthly sales reports for ~40 brands
- Systems + organisation: keeping Google Drive tidy, creating simple checklists/templates, improving workflows
- Stock/admin support: flagging issues, tracking what’s needed, supporting basic ordering/inventory tasks
- Shopify/ecommerce support (desirable): product uploads, listings tidy-up, backend admin (training provided)
Essential Skills & Experience
✅ You must have:
- 2+ years in a PA / Admin / Operations / Project Support role
- Strong spreadsheet skills + high attention to detail (reporting accuracy is essential)
- Confident using Google Workspace (Drive, Sheets, Calendar, Docs)
- Excellent written communication (clear, warm, professional)
- Highly organised, proactive, calm under pressure — you follow things through
- Comfortable supporting a founder with ADHD (structure + accountability support)
- Able to provide two recent references
Desirable
⭐ Bonus if you have:
- Shopify / ecommerce experience
- Retail / fashion / small business background
- Experience improving systems and making things run smoothly
How to Apply
Email hello@bettyandthebrands.com with:
- CV (max 2 pages)
- Short cover letter (max 300 words) including:
— Why you want the role
— Your spreadsheet/reporting experience (and how you keep it accurate)
— What tools/systems you use to stay organised (Google Drive / Sheets etc.)
— Any Shopify/ecommerce or website admin experience (if relevant)
— Confirmation you can provide two recent references
Job Type: Part-time
Pay: £15.00 per hour
Expected hours: 10 per week
Benefits:
- Store discount
Application question(s):
- Give an example of a time you had to chase actions or keep multiple people on track. How did you handle it?
- Do you have Shopify / ecommerce or website admin experience? If yes, briefly explain what you’ve done.
- Are you Brighton-based and able to work in person when needed (as well as remotely)?
- What’s your availability and how soon could you start?
- This role supports a creative founder with ADHD. Can you briefly share any experience you have supporting neurodivergent individuals — or why you think you’d be a great fit in this context?
- Monthly sales reports for 40 brands is a core task. Tell us about your experience with spreadsheets and reporting (what you tracked, how you kept it accurate).
- Google Drive is a key part of this role. If you joined tomorrow, how would you organise and maintain our Google Drive so files are easy to find and stay up to date? (Folder structure, naming, sharing, keeping it tidy).
- It’s Monday morning and there are 10 urgent tasks. How would you decide what to do first, and what would your process be to keep everything moving?
Experience:
- PA: 2 years (required)
Work Location: Hybrid remote in Brighton BN1 1GS
Application deadline: 27/01/2026
Expected start date: 03/02/2026
admin