adminFull job description
Do you love bringing order to beautiful chaos? Are you detail-oriented, proactive, and energized by supporting thoughtful work and high end clients? We might be a great fit.
Bethany Rydmark :: Landscapes is a design-driven landscaping studio rooted in care, architecture, and exceptional client experience. We work with discerning clients who value quality, and we’re looking for a part-time Virtual Assistant to help keep our operations running smoothly behind the scenes.
This is a 10-hour-per-week, fully remote role, ideal as a complement to your existing schedule. Availability during normal business hours is preferred. (We are in PST). You’ll also meet once weekly with the business owner to stay aligned and supported.
What You’ll Be Doing
You’ll be our organizational anchor, helping ideas turn into action and ensuring clients feel well cared for.
- Manage calendars and schedule meetings using Acuity & Google Calendar
- Create and send invoices, track payments, and follow up as needed
- Administer client inquiry calls, collecting key information
- Track potential and current clients through our project pipeline
- Enter time tracking into FreshBooks
- Perform light financial tracking and admin support
- Handle data entry, dropbox filing, and proofreading with a sharp eye for detail
- Respond promptly and warmly to client interactions
- Jump in to troubleshoot one-off administrative tasks as they arise
Who You Are
- You’ve worked as a virtual assistant or administrative professional before
- You’re comfortable wearing multiple hats and love figuring out what needs to be done next
- You’re proactive, confident, and take initiative without waiting to be asked
- You’re organized, reliable, and great at managing your time
- You communicate clearly and kindly, with teammates and high-end clients alike
- You’re tech-savvy and enjoy learning new systems
This is not a right-fit if you:
- Prefer highly repetitive or routine-only tasks
- Feel stressed by the occasional curveball or last-minute request
- Struggle to make confident decisions in moments of uncertainty or to follow through and close the loop on tasks
- Don’t enjoy communicating with clients via phone or email
- Tend to leave emails unread or your inbox unsorted
Tools you should be familiar with:
- Google Workspace (Docs, Sheets, Calendar, Gmail)
- Microsoft Office
- Asana (or any task management tool)
- Acuity
- Dropbox
- FreshBooks
- Twist
- Notion
- Voxer
Why You’ll Love This Role
- Flexible, part-time schedule (10 hours/week)
- Fully remote
- Meaningful work supporting a values-driven, creative business
- Direct collaboration with the business owner
We look forward to hearing from you!
Pay: $25.00 – $30.00 per hour
Expected hours: 5.0 – 10.0 per week
Benefits:
- Flexible schedule
Experience:
- virtual assistant: 3 years (Required)
Work Location: Remote
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